Notice of Annual General Meeting

The Annual General Meeting of the Nova Scotia Highland Village Society will take place on Wednesday, June 19, 2019 at 7 pm in the Tuning Room (backstage). The agenda for the meeting, as per paragraph 14 in the Society’s by-laws, is as follows:

                1.0 - Welcome and Call to Order

                2.0 - Approval of the Minutes of the June 12, 2018 AGM (PDF 194KB)

                3.0 - Reports

                                3.1 - President’s Report - M.A. MacPherson, President

                                3.2 - Director’s Report - Rodney Chaisson, Director

                                3.3 - Financial Report - Betty Lord, Treasurer

                        4.0 - Approval of Special Resolution (see below)

                        5.0 - Report of the Nominating Committee & Election of Trustees - Betty Lord

                6.0 - Appointment of Nominating Committee for 2020
                7.0 - Appointment of Auditors

                8.0 - Adjournment

New members are welcome to attend. Light refreshments will be available.

Special Resolution

Be it resolved that the By-Laws of The Nova Scotia Highland Village Society be amended as per the following:

(1) Paragraph 29 becomes Paragraph 29 (1)

 

(2) Paragraph 29 (2) is added as follows:

29 (2) Notwithstanding the established six (6) year maximum continuous term limit of a Trustee, in the event that the Board of Trustees shall determine by a majority vote of 66% of the Trustees present at a Board meeting, that in the Board’s opinion it is in the best interests of the Society to extend the term limit for a specific Trustee for a specific purpose and period of time, the Board shall then recommend with explanation to the members present at an annual meeting as to why the Board feels that a certain Trustee’s term of office should be continued for the specific Trustee, specific purpose and period of time and upon approval by simple majority vote of the members present that Trustee’s term shall be extended for said specified purpose and time as set out in the motion.

 

(3) Paragraph 38 becomes Paragraph 38 (1)

 

(4) Paragraph 38 (2) is added as follows:

38 (2) If, at a duly called meeting of the Board of Trustees, where a motion has been made to suspend a Trustee, after providing the Trustee with an opportunity to be heard at said meeting, and after giving the Trustee an opportunity to resign from the Board, the motion is passed to suspend the Trustee by a majority of the Trustees present, the Trustee shall be suspended as a Trustee until the calling of a general meeting where the Board shall present its case for having suspended the Trustee and the suspended Trustee shall have an opportunity to be heard prior to a vote by the members to: (a) overturn the Board decision or (b) to uphold the Board decision and to terminate the tenure of the Trustee as a board member or (c) to terminate the membership of the member in the Society. 

June 2019